Last edited by Nidal
Friday, July 31, 2020 | History

6 edition of Electronic Records Retention found in the catalog.

Electronic Records Retention

An Introduction

by David O. Stephens

  • 14 Want to read
  • 17 Currently reading

Published by A R M A International .
Written in English

    Subjects:
  • Management - General,
  • Business / Economics / Finance

  • The Physical Object
    FormatPaperback
    Number of Pages140
    ID Numbers
    Open LibraryOL11486238M
    ISBN 100933887698
    ISBN 109780933887695
    OCLC/WorldCa37871933

    Chapter RCW (which governs the retention, destruction and long-term archival preservation of public records) makes no distinction between "paper records" and "electronic records." Both are subject to the laws and regulations governing records retention periods, and the potential destruction or long-term archival preservation of such records. Information technology has transformed the way governmental entities create, use, share, and store records. Although electronic records offer many advantages, preserving them for long-term access is increasingly complex as they can be easily deleted, changed and Size: KB.

    Recognize commonly used terminology for electronic records; Identify which electronic records need to be managed — and ensure you have the proper methods in place to do so; Take and improve measures that guide retention of Web content and removable media; Compare record storage media; Develop a cost benefit analysis for document imaging options. (2) forwards a complete copy of the record to an official electronic messaging account of the officer or employee not later than 20 days after the original creation or transmission of the record. Electronic messages created or received in a personal account meeting the definition of a Federal record must be forwarded to an official electronic.

    Non-record and duplicate emails should be deleted from mailboxes regularly. If an agency receives a request for an email record for a litigation issue, for example, a well-planned email policy can help ensure that the record is discoverable during its retention period or show that its deletion was properly carried out according to retention policy. A records retention schedule is a list of an organization’s record types and categories, with the length of time those files should be kept, and when and how they should be destroyed. There is no “one size fits all” approach; every organization has different requirements depending on .


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Electronic Records Retention by David O. Stephens Download PDF EPUB FB2

Electronic Records Retention: An Introduction Paperback See all formats and editions Hide other formats and editions. Price New from Used from Paperback "Please retry" Format: Paperback. Scheduling all electronic records, as well as related documentation and indexes, by submitting a SF, Request for Records Disposition Authority, to NARA or, in some instances by applying NARA’s General Records Schedules.

The information in electronic information systems, including those operated for the IRS by a contractor, will be scheduled as soon as possible, but no later than one year. Attached as Appendix A is a Record Retention Schedule, that is approved as the initial maintenance, retention and disposal schedule for physical records of OAI and the retention and disposal of electronic documents.

The Custodian of Records, (Corporate Services Director) is the officer in charge of the administration of this Policy and the File Size: KB. The California Records and Information Management Program (CalRIM), along with other Archives staff, has created this Practical Guidebook for Managing Electronic Records to assist state agencies Electronic Records Retention book developing of appropriate strategies and management practices for electronic records.

This guide is intended to be a starting point to assist state. Records Electronic Records Retention book Handbook RECORDS RETENTION The records management program section (Chapter ) of the State Administrative Manual (SAM) defines the responsibility of each agency to implement a records management program and prescribes the procedure for scheduling and disposing of records.

Retention Requirements for Electronic Records record as a written page in a book or a tabulation in a file stored in a filing cabinet” electronic record. is any information that is recorded in machine readable form. Electronic records include numeric, graphic, audio, video, and File Size: KB.

You must follow the SEC and FINRA books and records requirements, and your individual firm’s policies, which may require longer retention periods. SEC and FINRA Books and Records Requirements. SEA Rules 17a-3 and 17a-4 contain some of the books and records that broker-dealers are required to create and retain.

Attached as Appendix A is a Record Retention Schedule that is approved as the initial maintenance, retention and disposal schedule for physical records of {Insert Name of Organization} and the retention and disposal of electronic documents. Sample record retention periods are included herein.

only be used as a guide. when establishing a record retention policy. governmental and professional requirements and the cost of retaining records. Section 7: Retention of Electronic Records Leave a Comment (1) Where any law provides that documents, records or information shall be retained for any specific period, then, that requirement shall be deemed to have been satisfied if such documents, records or information are retained in the electronic form, –.

Electronic records must be retained according to a legally approved records retention schedule. Electronic records have the same record series (type of record) and retention period as their paper equivalent.

This includes records stored in email, shared drives, the cloud, on laptops and cell phones, even ones created on personally-owned devices. OFCCP regulations and policy allow for the transfer of original paper records to an electronic recordkeeping system provided (1) the medium used accurately reproduces the paper original records, (2) the electronic records constitute a duplicate or substitute copy of the original paper records under Federal law, and (3) the electronic records can be converted back into legible and readable paper.

Let’s take a look at how firms are dealing with paper and electronic file retention and how to solve some of these issues. Paper vs. Electronic Records. As far as your obligation to clients, there is no distinction between paper and electronic record retention; the same retention period applies.

Records Retention Schedules for All Local Government Agencies. All records retention schedules approved by the Local Records Committee are provided below. Local Government Common Records Retention Schedule (CORE) Local Government Records Retention Schedules - by Type of Agency.

Local Government Records Retention Schedules - Alphabetical List. Most workplaces are moving toward an electronic records process, but many are still holding onto the traditional paper records as well.

Examining the pros and cons of paper versus electronic records can help you make a decision as to which method is best for your organization. Get tips on record retention -- Learn the period of limitation on income tax returns, connecting records with property and keeping records for nontax purposes.

The length of time you should keep a document depends on the action, expense, or event which the document records. Each agency must submit a complete records retention schedule, entered on Form SLRor an approved facsimile, to the State and Local Records Management Division of the Texas State Library and Archives Commission (Government Code, §).

In many cases, there may already be records retention policies in place, which should be modified to include electronic records. When defining their retention policy, organizations should be aware of various driving factors: Access to Information.

Publicly funded organizations are governed by the State’s Access to Information legislation. (a) Any electronic state record may be destroyed only in accordance with a certified records retention schedule per Texas Government Code § or, in lieu of being listed on a state agency’s certified records retention schedule, a records disposition authorization request approved by the commission’s director and librarian.

Guidance, Standards and Statutes Arizona State Library, Archives & Records COVID Response – Temporarily suspending all in-person services, while maintaining.

The type of information your records contain depend on your situation and other factors such as: your business type.

the format you use to keep your records (paper, electronic or a combination of the two) if you have converted any paper records or supporting documents into an electronic version. Retention and preservation of electronic messaging records. NARA requires electronic records be copied to “tested and verified new electronic media” before the media on which the records.

Records Management Regulations, Policy, and Guidance. The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S.

Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records.